Front Desk Receptionist at Magnum Drywall

About Magnum Drywall:

Magnum Drywall is a leading multi-trade finishing subcontractor in Silicon Valley, known for delivering unparalleled quality, speed, and service since 1991.

We specialize in Drywall, Specialties (DIV 10), Acoustical Ceilings, Paint & Wall coverings, and Plaster.

Our mission is to build better lives for our employees, customers, and communities.

We live by core values, they include:

• All One Safe Team
• We Tell It Straight
• Zero Punch
• We Set the Standard
• Passionate for What We Do

Job Description:

We're seeking an experienced (2+ years) Receptionist to join our team. The ideal candidate will be responsible for providing administrative and clerical services to Magnum Drywall.

1. Greeting Guests:

   • Welcome and greet visitors to the facilities in a friendly and professional manner.

2. Phone Management:

   • Answer incoming phone calls.
   • Screen and direct calls to the appropriate individuals or departments.

3. Administrative Assistance:

   • Provide general administrative support.
   • Perform data entry tasks.

4. File Management:

   • Maintain and organize both digital and paper files.

5. Adaptability:

   • Adjust to changes in workloads and assignments.
   • Work effectively under the stress of meeting deadlines.

6. Daily Administrative Duties:

   • Sort and record daily administrative tasks.

7. Tracking and Reporting:

   • Generate and update tracking logs using tools such as Excel and Accounting System.

8. Accounting Support:

   • Provide general assistance to the Accounting Department.
   • Process contracts, preliens, and Certificates of Insurance (COIs).

9. Mail Handling:

   • Receive and distribute incoming mail.

10. Office Supplies:

    • Order and maintain office supplies.

Qualifications:

We are seeking a qualified and professional individual to join our team as a receptionist. The ideal candidate will possess the following qualifications:

1. Education:

   • High school diploma or equivalent.

2. Experience:

   • Proven experience as a receptionist or in a similar administrative role.
   • Demonstrated experience in clerical, record-keeping, bookkeeping, and general accounting tasks.
   • Familiarity with processing contracts, preliens, and Certificates of Insurance (COIs) is a plus.

3. Administrative Skills:

   • Proficient in data entry and general administrative tasks.
   • Strong organizational and file management skills.

4. Communication:

   • Excellent verbal and written communication skills.
   • Professional and friendly phone etiquette.

5. Technical Proficiency:

   • Ability to use office equipment, including phone systems and office software (e.g., Excel).
   • Experience in maintaining and updating tracking logs.

6. Adaptability:

   • Ability to adapt to changing workloads and assignments.
   • Effective stress management and ability to meet deadlines.

7. Accounting Knowledge:

   • Basic knowledge of clerical and general accounting procedures.
   • Previous experience providing support to an Accounting Department is a plus.

8. Initiative:

   • Independent and self-starting individual who can take initiative in performing tasks.
   • Proactive problem-solving skills.

9. Punctuality and Reliability:

   • Punctual with a strong sense of time management.
   • Reliable in consistently completing tasks in a dependable manner.

10. Customer Service:

    • Excellent customer service skills, with a welcoming and professional demeanor.

11. Team Player:

    • Ability to work collaboratively with colleagues and different departments.

Why Apply?

• A family first culture & winning team environment.
• We invest in your personal/professional growth.
• Competitive salary package.
• Aggressive bonus structure for high-performers.
• Magnum Pays for your health, dental, and vision insurance.
• 401K with matching contributions from the company.

Join Our Team:

If you are passionate about contributing to high-quality construction projects and want to be part of a winning team, apply now to become a part of Magnum Drywall's success story.

How to Apply:

Just click apply link below